Prep – Traditional

Artwork Preparation for Traditional Categories

Prepare your artwork for hanging by following these guidelines:

Mat-less Presentation

Submit a digital print, flush mounted onto Black foam core.

Final dimensions no larger than 20″ x 24”. (Multiple views may be mounted together as a single entry) 

In the spirit of saving space, please DO NOT overly enlarge your entry to compensate for a mat.

Attach Velcro to the back of your mounted work. Use the rough, HOOKED side of the Velcro only, not the fuzzy side. Attach six 3-inch Velcro strips – three on the top and three on the bottom. (see diagram below)

The AMI is not responsible for any incidental damage that might occur while the artwork is being handled on site and/or from tape or other materials applied directly to the artwork surface during the judging process to cover any signature. Any artwork damaged in transit will be excluded from the Salon.

 Support Materials

Each entry must be accompanied by:

  1. Printed labels packed with the artwork itself (Salon Display Label & Artwork ID Label. See details below.)
  2. Salon Permission Form (one per entry to be completed online when registering for the Salon.)
  3. Digital Dropbox files (AMI is using Dropbox to collect the electronic files. See details below.)

Salon Display Label

This is the actual paper label displayed next to your art for people to read and for judges to review. This label will automatically be sent to you in an email as a PDF upon completion of your Salon registration.

Updated Salon Label from Alison

!!IMPORTANT!! The EXACT wording you submit is what will be used in the online salon.  Therefore, please proofread your label before submitting, rather than correcting your PDF file. The salon and web committees are not responsible for any typos or misspellings once you have submitted your entry.  Any corrections you make after registration will not be used. 

Print the PDF onto HEAVY PAPER (card stock).

Mount on sturdy foam board and trim to the heavy black line.

Adhere strips of Velcro (the rough, “hooked” side), at top and bottom, on back side. (see sample below.) Enclose the completed Salon Display Label in an envelope and tape it to the back of your artwork with low-tack drafting tape (see Placement Diagram below), so that it can be easily removed by the Display Committee. (For textbook entries – tape the envelope containing the Display Label to the inside front cover of the book with low-tack tape.)

Study the “Glossary of Terms” below to familiarize yourself with the importance of filling out the label correctly. Give particular attention to how you title your work!

Salon Display Label - Glossary of Terms

  • Title: The title you give your entry is for the Salon Committee’s use for general identification; it is not the official title you might attach to your piece to be published. Keep it as short as possible.  For example, Instead of “CAL-101/GS-1101 and the P13K Delta Pathway in B-cell malignancies, NHL and CCL” you could enter this title, “Targeted Medications for B-cell Malignancies” (you will have the opportunity to explain the content of the submission thoroughly in the “intended purpose” portion of the Salon label).  Please be courteous. If an award is won these titles will need to be easily read during our awards dinner.
  • Company/Institution: The name of the institution or firm by which you are employed or in the case of self-employment, your own company name. (NOT the client for whom the work was prepared)
  • Medium/Software: Art medium used in rendering the image. This includes software (e.g., Photoshop, Illustrator, Maya, etc. with version code) and/or traditional media (e.g., watercolor, gouache, Bristol board, etc.) If the artwork combines both traditional and digital media, both should be described (for example, Graphite on Bristol/Photoshop).
  • Final Presentation Format: The form in which the artwork is to be presented to or used by its audience (for example, PowerPoint slide, courtroom graphic, print ad, journal cover, etc.).
  • Primary Audience: Those to whom the content of the visual image is intended (e.g., medical students, surgical residents, research scientists, patients, general public, etc.).
  • Intended Purpose: A concise statement of the communication problems that the visual image solves. What is the message or story being told? This section is very important. Salon judges evaluate work objectively against a specific set of criteria to determine whether or not the entry has achieved the communication/technical goals stated by its author. Submit carefully constructed and well-formed Intended Purpose statements.

Note to Student Entrants: Students must also fill out an Intended Purpose statement for work to be judged. The Salon Judges realize that student works are intended to solve both technique and content problems. For example, if the assignment was to use multiplied layers, gradients or wash techniques, then this information is appropriate and should be included in the Intended Purpose section of the Display Label.

Identification Label

Updated Artwork ID label image from Alison Click here to download a PDF version of the Artwork Identification Label.

Fill out the interactive form using Adobe Acrobat and print. Crop the label and affix to the back of your matted entry.

For book entries, adhere to the inside cover with low-tack tape.

Study this diagram of the back side of mounted artwork. Each of your traditional entries should contain:

shipping artwork

Instructions for Dropbox Upload:

DIGITAL FILES that accompany your traditional entries:

Each traditional salon entry MUST be accompanied by the Salon Label PDF and two (2) separate JPGS of the image. (The JPG files will be used for the awards presentation at the meeting and in the salon winners gallery of the AMI website and the JBC). YOU WILL RECEIVE AN EMAIL WITH INSTRUCTIONS FOR UPLOADING THESE FILES TO A DROPBOX ACCOUNT. (Note: For the Illustrated Medical Text category, upload a JPEG of either the book cover or representative artwork.)


Make sure to label your files correctly. Follow these samples:

  1. Electronic Salon Display Label:

(Remember to change the name of the file that has been automatically generated and emailed to you prior to upload)

  • File name: Brownstone_ja_16A-2_1_SalonLabel.pdf
  • Note: Please do not modify the text of the automatically generated pdf file.
  1. File for PowerPoint Awards Presentation, Website Gallery, AMI promotional purposes, and Journal of BioCommunications:
  • Recommended Size: 3000 pixels wide x 2250 pixels high (10 inches x 7.5 inches)
  • Resolution: 300 dpi, RGB
  • File name: brownstone_ja_16A-2_1.jpg

File name: last name_first and middle initial_year and category_entry number if more than one piece entered in same category.jpg

e.g. – John A. Brownstone, 2 entries in didactic/instructional-commercial category (A-1) in the year 2016 would look like this:

  • brownstone_ja_16A-2_1.jpg
  • brownstone_ja_16A-2_2.jpg
  1. File for Website Gallery THUMBNAIL:
  • Size: 171 pixels wide x 128 pixels high
  • Resolution: 72 dpi, RGB
  • File name: brownstone_ja_16A-2_1_thumb.jpg